Gemini transforms conference management by providing undeniable added value to Google Meet. Optimize your meetings with AI. Designed to transcribe and synthesize key exchanges, this tool offers unparalleled efficiency within teams. Accurate notes make your decisions clearer. Overview of the advantages and limitations of this innovative technology after two weeks of implementation. Understanding its features is essential to maximize its potential.
Activating Gemini in Google Meet
A newly launched feature allows Gemini to take notes during meetings on Google Meet. Named “Take notes for me”, this AI automatically generates a summary document. To activate it, just start a Google Meet and click on “Start taking notes.”
Features and structure of notes
Once the meeting is over, Gemini produces a structured Google Doc, including the list of participants, a brief summary of exchanges, and a detailed description in bullet points. Each contribution is chronological and includes the timestamp of each statement, allowing easy retrieval of key moments from the discussions.
Transcription and source of information
The meeting notes display the essential points, highlighting factual elements. Upcoming tasks are listed, clearly mentioning the assigned actors. The overall transcription of the meeting can be found in the “Transcription” tab of the document, ensuring complete traceability of exchanges.
Limitations encountered
Despite its usefulness, Gemini has some significant limitations that can restrict its effectiveness. Firstly, the AI assigns all interventions to a single participant when multiple people connect from the same Google account. This affects the clarity of the report.
Screen sharing issues
Secondly, Gemini does not yet have the capability to transcribe content displayed on the screen, making it difficult to capture visually presented data. Users could benefit from an integration of this feature for a better experience during meetings.
Single transcription language
Note-taking by Gemini can only be performed in one language, which complicates communication during international discussions. Changing languages within the same session could lead to inconsistencies in transcription and a risk of understandable delays.
Availability and recommendations
The “Take notes for me” feature is available to Google Workspace users. Business and enterprise accounts can benefit from this free option. To make the most of it, it is essential that the administrator has activated the corresponding module.
Internet connections and sound quality
Recommendations also include a minimum meeting duration of 15 minutes to improve transcription accuracy. A good Internet connection and adequate sound quality are imperative for an enriching experience.
Best usage practices
To maximize the tool’s efficiency, each user should have an individual workstation. A brief introduction of participants at the beginning of the meeting helps in recognizing contributions. When assigning tasks, precision is necessary to avoid any confusion.
Overall usefulness of Gemini
Gemini does not replace manual transcription for strategic meetings. However, its adoption for regular discussions allows saving valuable time while maintaining a clear record of exchanges.
Frequently asked questions regarding the use of Gemini in Google Meet
How to activate the note-taking feature of Gemini in Google Meet?
To activate the “Take notes for me” feature, simply start a Google Meet meeting, then click on “Start taking notes” in the sidebar.
What information does the final document produced by Gemini contain?
The final document includes the list of participants, a summary of exchanges, a detailed outline of discussions in bullet points, and a classic transcription of the exchanges available in the “Transcription” tab.
What are the main limitations of the Gemini AI during note-taking?
Limitations include: a single person assigned for participants connected under the same account, the inability to transcribe content shared on the screen, and note-taking in only one language at a time.
What is Google’s recommendation to maximize the efficiency of Gemini?
Google recommends using the note-taking feature for meetings lasting 15 minutes or longer and ensuring a good Internet connection and adequate sound quality.
Can Gemini work for international meetings with multiple languages?
Currently, Gemini only supports one language per meeting, so mixing multiple languages risks disrupting note-taking.
What types of accounts can benefit from the Gemini feature in Google Meet?
The feature is available for Workspace Business and Enterprise accounts, while personal account users can access it through a Google One AI Premium subscription.
How to prevent private conversations from being included in the minutes?
It is recommended to avoid personal discussions before the meeting, as these may be randomly integrated into the meeting notes by the AI.
What is the importance of an introduction at the beginning of a meeting?
Briefly introducing oneself at the beginning of the meeting helps Gemini to better attribute statements during exchanges and improves the accuracy of final results.
What is the usefulness of Gemini for daily meetings?
Gemini is particularly useful for automating note-taking during regular meetings, providing a quick solution for transcribing key information.
